Banner Default Image

Executive Assistant to Global Managing Partner - Law firm

  • Location

    City of London

  • Sector:

    Executive Assistant

  • Job type:

    Contract

  • Salary:

    Negotiable

  • Contact:

    Lee Laming

  • Contact email:

    lee@jmlegal.co.uk

  • Job ref:

    LL/GMP/FIN_1729258496

  • Published:

    4 days ago

  • Duration:

    12 months

  • Expiry date:

    2024-11-17

  • Startdate:

    ASAP

  • Consultant:

    Lee Laming

Recruiting for a Executive Assistant to support the Global Managing Partner of a leading international law firm.

  • 12 month maternity contract
  • Hours 9am-6pm
  • Hybrid working
  • Superb benefits
  • Complex diary management, including organising meetings with participants in different time zones, and forward planning on Global Managing Partner diary up to one year in advance, including providing support on planning where Global Managing Partner is invited to external events.
  • Organising all travel arrangements, including booking hotels, flights and local transportation, visa applications, expense claims, organising business related functions, liaising with finance in relation to payment of invoices etc. Tracking all travel for tax purposes. (Global Managing Partner) currently travels approximately 50% of the year).
  • When the Global Managing Partner travels, in particular to other offices, working closely with the Chief of Staff in coordinating schedules with leaders and their support staff in that office as well as liaising with them to arrange client and other meetings and events in a manageable schedule for the Global Managing Partner.
  • Email - monitoring and management of Global Managing Partner's email inbox. Flagging items for attention and drafting certain email responses on behalf of the Global Managing Partner.
  • Working closely with the Chief of Staff to prioritise the Global Managing Partner's time appropriately and ensure adequate support is provided for all of their interactions, including preparation of meeting briefs, itineraries, weekly updates and other administrative activities that support the efficient running of the office of the Global Managing Partner.
  • Scheduling and supporting the Chief of Staff in the execution of meetings of the Executive Leadership Group (ELG) and Wider Leadership Group (WLG), including associated events for example ELG/WLG dinners. This will include block hotel bookings, managing catering and logistical requirements and other ad-hoc support as required.
  • Liaising closely with all EAs/PAs to the ELG members and the Senior Partner to ensure good coordination of activities, particularly travel.
  • Senior Client Contact - Global Managing Partner regularly interfaces with senior client, supplier and other business leaders. EA will be required to liaise with support staff to these leaders in a professional and efficient manner.
  • Use of CRM system - recording meetings, contacts and meeting notes where appropriate in the firm's CRM system, InterAction.
  • Document Production - Working on Word documents, Excel spreadsheets, PowerPoint presentations.
  • To provide ad-hoc support, where necessary, to ensure that the Global Managing Partner, Chief of Staff and Director of Strategy Implementation are able to perform their roles.

Monday to Friday, 9.00am - 6.00pm

This role requires previous law firm experience