Legal PA & Secretarial

6 YES...... 6 Team Assistant roles - leading law firm ! Do you have an Ilex legal secretarial diploma or BTEC ? do you have 5 GCSE's A-C grade - if yes get in touch !! You will work with other Team Assistants to provide support to Lawyers, Partners and Business Professional teams. You will have a number of Trainee Lawyers allocated to you for whom you and your team will provide dedicated support. You will manage jobs through a shared mailbox and prioritise based on agreed deadlines and as directed by the Workflow Co-ordinator. You are expected, on a daily basis, to create positive working relationships with clients and team members. The keys to success in this role are: flexibility, staying calm under pressure, having excellent planning and prioritising skills, as well as good communication skills and understanding that, whilst the tasks can, at times, be basic, you will be part of a fundamental support function and is key to the smooth running of the firm. You will provide support to an allocation of approximately 8-10 trainees in their practice area. You are responsible for the trainee's day to day administration support, as well as ensuring the trainees settle into their practice area by completing the on-boarding process for each allocated trainee. You will be responsible for ensuring that all activities are carried out in compliance with the firm's policies and regulatory requirements. Daily duties: Printing, scanning, copying and filing Creating Bound Volumes Entering contacts cards into Outlook or Interaction Creating letters and making minor document amendments via Adobe PDF and the Microsoft package Document management including converting to PDF, collating PDFs, renaming, document compares - standard and Change-Pro Liaising with Document Production Unit (DPU), as appropriate, in order to support fee earners/"users" Working with data rooms, including printing/downloading Setting up FileShare sites, uploading/downloading documents Creating folders - indexes and labels Audio transcribing - digital and tape Attending meetings and taking minutes/action notes Supporting with the integration of new trainees into the team, general guidance on firm processes, arranging any equipment and ensuring full workstation set-up, scheduling introduction meetings with key personnel outside HR induction, and providing general advice on queries Handling internal and external post, including liaising with the mail room, as appropriate Saving and filing documentation using the firm's document management system Participating in the delivery of ad-hoc projects and tasks, as required Maintaining overall support through core administrative and communication activities Booking meeting rooms (London and overseas) Booking client entertainment (e.g. restaurants, tickets) Arranging domestic and international travel: flights, trains, hotels, taxis, currency, maps and liaising with the in-house travel provider, as You will have: Previous experience of working in a support/administrative support role, ideally from working within a professional services firm would be an advantage, but not necessary Good knowledge of Word, PowerPoint, Excel and Outlook

Team Assistant - leading law firm ! Do you have an Ilex legal secretarial diploma or BTEC ? do you have 5 GCSE's A-C grade - if yes get in touch !! You will work with other Team Assistants to provide support to Lawyers, Partners and Business Professional teams. You will have a number of Trainee Lawyers allocated to you for whom you and your team will provide dedicated support. You will manage jobs through a shared mailbox and prioritise based on agreed deadlines and as directed by the Workflow Co-ordinator. You are expected, on a daily basis, to create positive working relationships with clients and team members. The keys to success in this role are: flexibility, staying calm under pressure, having excellent planning and prioritising skills, as well as good communication skills and understanding that, whilst the tasks can, at times, be basic, you will be part of a fundamental support function and is key to the smooth running of the firm. You will provide support to an allocation of approximately 8-10 trainees in their practice area. You are responsible for the trainee's day to day administration support, as well as ensuring the trainees settle into their practice area by completing the on-boarding process for each allocated trainee. You will be responsible for ensuring that all activities are carried out in compliance with the firm's policies and regulatory requirements. Daily duties: Printing, scanning, copying and filing Creating Bound Volumes Entering contacts cards into Outlook or Interaction Creating letters and making minor document amendments via Adobe PDF and the Microsoft package Document management including converting to PDF, collating PDFs, renaming, document compares - standard and Change-Pro Liaising with Document Production Unit (DPU), as appropriate, in order to support fee earners/"users" Working with data rooms, including printing/downloading Setting up FileShare sites, uploading/downloading documents Creating folders - indexes and labels Audio transcribing - digital and tape Attending meetings and taking minutes/action notes Supporting with the integration of new trainees into the team, general guidance on firm processes, arranging any equipment and ensuring full workstation set-up, scheduling introduction meetings with key personnel outside HR induction, and providing general advice on queries Handling internal and external post, including liaising with the mail room, as appropriate Saving and filing documentation using the firm's document management system Participating in the delivery of ad-hoc projects and tasks, as required Maintaining overall support through core administrative and communication activities Booking meeting rooms (London and overseas) Booking client entertainment (e.g. restaurants, tickets) Arranging domestic and international travel: flights, trains, hotels, taxis, currency, maps and liaising with the in-house travel provider, as You will have: Previous experience of working in a support/administrative support role, ideally from working within a professional services firm would be an advantage, but not necessary Good knowledge of Word, PowerPoint, Excel and Outlook

Legal PA - Intellectual Property supporting a Litigator who specialises in protecting and enforcing IP rights across all IP disciplines. The Partner represents clients in a broad range of industries but, with a particular emphasis when it comes to patent matters on the pharmaceutical, technology and automotive sectors. The firm can boast to have one of the largest Intellectual Property teams in London and they help the owners of some of the world's best-known rights create, protect and exploit their Intellectual Property. Working in fantastic offices, hybrid working and an excellent benefits package. Ideally the successful candidate will have experience gained in an administrative role supporting a team in a legal or Trade Mark practice environment. Hours: 9.30am - 5.30pm Salary: £45,000 - £47,000 Hybrid working: 2 days wfh

A highly reputable Law firm that's admired around the world is seeking a Legal PA for one of their new teams! Salary - £46,000 Location - St Paul's Hybrid - 3:2 Benefits - Fantastic list of benefits including 2 bonuses! Despite their modest size this firm has gained a brilliant reputation within their sector and can boast an impressive client base that's full of household names. This Legal PA role involves working for two trailblazing Partners and their team of associates. Considered leaders in their respective fields of IT, Digital and Data Protection (including Libel and Defamation), you could not find a more interesting and current area of law! Both Partners are considered a delight to work for by their peers and are ideally wanting someone who is proactive and always one step ahead. It's beneficial if you've worked in the areas above but the firm also take a refreshing approach and will consider other areas as your skills are transferable! For an idea of the duties involved, please see the list below: Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead Maintains up-to-date knowledge and understanding of Fee Earners' matters Researches new clients/contacts and prepares bios before meetings, and conducts basic research (on-line or otherwise) for Fee Earners when required Arranges travel and any other activities on behalf of others, where appropriate Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times Provides assistance in the delivery of marketing communications, and records all business development meetings in InterAction Organises business development meetings and events for Fee Earners, and assists in the production of business development materials in liaison with the Marketing team Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy Makes effective use of the Document Management System Proactively uses initiative to compose and send on behalf of Fee Earners, correspondence Prepares bills (including bill narratives) with minimal supervision, as required by Fee Earners Carries out conflict searches and prepares/obtains relevant AML documentation For further information on this excellent position and firm please contact me.

⚽ Team Assistant - Media & Sports law firm ⚽ An unique, sociable Media & Sports law firm are seeking a Team Assistant to support the Partners of the firm. 💸 Salary up to £35k 🏡 Hybrid: 4:1 (some flexibility) 🕔 9am - 6pm Covering various sports such as Football, Athletics, Horse Racing, Sailing, Cross-fit, Formula 1 and Rugby Union to name a few. Tired of the mundane, long corporate documents? Want to work on behalf of some of the leading sports stars/teams/companies in the industry? Then this is the role for you! You can expect duties such as Diary management Client contact Overseas/national travel arrangements Event planning Monthly billing within the role. If you have at least 12 months experience as a Legal Administrator in any are of law then please apply immediately

Legal Practice Manager - 12 month FTC - £52,500 - 2 days in the office! ⚽ Legal Practice Manager - Media & Sports law firm ⚽ An unique, sociable Media & Sports law firm are seeking a Legal Practice Manager on an initial maternity contract until April 2026. 💸 Salary up to £52.5k 🏡 Hybrid: 2:3 🕔 9am - 6pm You will oversee Operational Management, Marketing, Compliance/Risk Management, Team Management & HR with duties such as: Operational Management Oversee day-to-day operations of the practice, ensuring efficiency and productivity. Develop and implement policies, systems, and procedures to enhance performance. Manage office infrastructure, IT systems, and supplier relationships. Assist the leadership team with HR, Marketing, Know How, Office Management and Oversees tasks. Marketing Support the leadership team in business development and strategic initiatives. Event Management and Planning. Editing marketing pitches. Website and social media management. Legal Directory/Award submissions. Compliance and Risk Management Ensure compliance with relevant legal and regulatory requirements (e.g., SRA rules, GDPR, AML, COLP). Manage professional indemnity insurance and other insurance policies. Act as the point of contact for audits and regulatory reviews. Oversea client onboarding/KYC. Team Management and HR Supervise administrative and support staff, including recruitment, training, and performance management. Promote a positive and inclusive workplace culture. Assist with staff appraisals, career development, and well-being initiatives. Recruitment: Scheduling interviews, drafting employment contracts, sourcing references/DBS checks Pension uploads Onboarding new starters You must have relevant legal experience in a similar role to be considered.

Legal PA - Private Client - £40k My client, a friendly and well established law firm located in the city, walking distance of Liverpool St are seeking a Legal PA with Private Client experience to join a team of other 2 PA's to support 8 Partners! Salary on offer is £40k Hybrid: 3:2 Hours: 9:30am - 5:30pm Plus extensive benefits! Private Client experience is essential. You will need at least 18 months - 2 years experience. Duties: Organise diaries Arranging client appointments/meetings Opening new files Photocopying and faxing Organising team meetings Running conflict checks Producing billing reports For further information, please apply immediately!

Legal PA - Corporate - up to £50,000 Brand new Legal PA role to Corporate department based in a city location! Join this leading national Law firm in a time of exciting growth in London! With approaching 1500 staff member across the nation, the firm are continuing to grown year on year out! Salary on offer is up to £50,000 + 2 days agile working and other highly competitive benefits! You will share an allocation of Corporate Partners/Fee Earners alongside 7 PAs with typical secretarial / PA duties such as: Extensive diary management Organising meetings/travel Business development support Preparing/amending documents File opening/closing and month end billing Benefits such as: 28 days holiday Highly competitive (discretionary) bonus Private medical/dental Flexible holidays Great work/life balance If you have at least 3 years experience as a Legal Secretary / PA, ideally with Corporate/Commercial law experience then please get in touch immediately!

Legal Secretary - Media & Entertainment - £43k A leading Media & Entertainment law firm is seeking to add to their headcount and are seeking a Legal Secretary to support a mix of Partners/Associates, who specialise in Corporate law. Salary: £43,000 Agile working: 2 days WFH You will join a lovely, friendly and close team of secretaries who assist each other in busy periods! Duties include: Diary management Processing billing Prompt file management, opening matters Arranging meetings Putting together court bundles Some Reception cover (As part of a rota which all of the secretaries are included) The firm are looking for at least 2 years experience in a Legal Secretarial capacity within a reputable legal environment

Legal PA to support a busy, yet incredibly Partner - Tax law. Salary up to £49,500 + hybrid working. Making diary appointments, arranging meetings (including booking rooms, confirming dates and locations, distributing agendas and preparing material where required) and diary management; Organising regular international travel arrangements and preparing itineraries where necessary; Preparing material (often using PowerPoint) for presentations; Attending monthly meetings with your allocated Partner and Accounts team to assist with WIP and billing; Quick and accurate preparation with a high volume of bills on a monthly basis ensuring they are sent out as quickly as possible, following up with Accounts or other departments as required and answering any queries relating to bills; Typing and amending correspondence and documents, which are often lengthy, and undertaking amendments as necessary. Accurate proofreading of documents, paying particular attention to headers/footers; Assisting with timesheet posting if required; Use and update InterAction; Prepare New Matter memos, ensuring accuracy and correct spelling of companies/individuals/checking with fee earners where necessary; Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role); Photocopying, filing and other general administrative duties. This role would suit an experienced Legal PA who ideally has experience or exposure to Tax law, however they will consider Legal PA experience from a Commercial, Corporate or Finance background. Equally if you are a PA working for a Chartered Accountants dealing with Tax please apply !

My Client, a renowned full-service Law firm seek an ambitious Legal Secretary to join their award winning Corporate department. They have grown from strength to strength and are known for their highly sought after Media & Entertainment department where the work seeps into other departments throughout the firm, making the work extremely interesting! The suitable Candidate will be comfortable completing a real 360 degrees Secretarial role whereby confidence with amending documents and billing is paramount. They are a laid back, social bunch and are open to receiving CV's from Candidates who have experience with supporting Fee Earners and are looking to gain their first Secretarial role within the City. Based in one of the most sought after London location Interesting Media & Entertainment work Paying up to £43,000 Hybrid - 3 days in the office, 2 from home Supporting an allocation of 2 Partners and other Fee Earners Full comprehensive benefits list! Duties: Day to day diary management to include scheduling meetings and appointments. Audio typing, creating and amending correspondence and placing documents into house style. Manage the billing process. Arranging global travel to include business itineraries. Email management. Creating PowerPoint presentations, memos and reports. Time entry. Assistance with the BD activities. Please contact Sian Taylor at JM Legal for further information.

Team Assistant - Hub (Business Services) - Global Law Firm - Paying up to £28,000 My Client, a Global Law firm who are consistently ranked among the top Law firms in the world seek an ambitious Team Assistant to join their dynamic team within their London office. The firm are dedicated to developing their staff members and recognise that this is key to their success and continued ability to deliver the highest quality service. They operate a one firm culture, creating a spirit of teamwork across all offices, worldwide. City Paying up to £28,000 Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan and gym membership discount to name a few. The role is situated within a Central Services Hub which supports the following areas: Business Services (HR, Marketing, BD, Finance, Delivery) Capital Markets Corporate Finance Litigation & Dispute Resolution / Real Estate Tax, Pension & Employment The duties include: Booking Meeting Rooms (London and Overseas) Booking Client Entertainment (e.g. restaurants, tickets) Booking travel and taxis Creating Letters and making minor amendments Photocopying/Scanning Printing Events - collating RSVPs, preparing badges, client registration Billing - creating letter, amending narratives, searching for previous invoices Creating folders - indexes and labels Audio Transcription

Residential Property Legal PA - leading law firm in the City !! Salary c£45,000 + Hybrid working 3:2 Duties and Responsibilities Creating initial drafts of sale contracts and property information forms. Lodging property searches. Diarising key dates for the file (priority searches, notices etc.). Obtaining official copies and deeds from HM Land Registry, carrying out land registry searches. Setting up files for completion including creating first drafts of: Transfer Deeds Completion Information and Requisitions on Title Completion and financial statements; and SDLT returns. Ensuring files CQS and SRA requirements are up-to-date or diarised for fee earner. Sending documents to client(s) for signature / setting up electronic signatures of documents and liaising with clients/guiding clients to complete execution. Dealing with post completion matters including: Registrations Submitting and paying SDLT Dealing with notices Dealing with share certificates; and Reconciling accounts. Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Researching company/client information and biographies. Logging referrals and contacts to interaction and management of Interaction lists. Collaborating with administrative assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. This role will be snapped up very quickly so apply today !!!! Only previous experience gained in a Legal PA role supporting a Property / Real Estate team will be considered

A highly rated Media & Entertainment Law firm with a very recognisable client list is looking to add a Legal Secretary to their Corporate and Commercial Department. £43,000 3 days in the office, 2 from home West-End (5 minute walk from Tottenham Court Road) Supporting a small team including Partners, the firm are seeking a Legal Secretary with good developing experience of supporting their own allocation who thrives in a fast-paced environment and is looking to take their career to the next level. As you might expect, the culture at the firm is incredibly fun and sociable and you'll have no trouble settling in quickly. They're almost always doing something to raise money for charity too so there'll be plenty to get involved with if you choose! With the above in mind, solid Legal Secretary skills are required and a good all-round skillset is often beneficial. Responsibilities may include: Provide administrative and secretarial support to fee earners in the team Prepare, proofread and edit legal documents, correspondence and contracts with precision and attention to detail Manage fee earners' calendars, schedule meetings and coordinate appointments Assist in document and case file management, ensuring organisation and accessibility Liaise with clients and external parties, maintaining professional communication and confidentiality Assist in the preparation of presentations, reports and client materials Handle phone calls, emails and inquiries in a courteous and efficient manner Collaborate with colleagues to ensure seamless workflow and exceptional client service. If you are interested in this position or would like any further information, please don't hesitate to contact me.

Another great role for a Finance Legal PA at one of the most admired US Law firms based in the City. Salary - up to £55,000 Location - St Paul's Hybrid - Yes Benefits - Excellent benefits including 30 days AL! Mainly supporting one Partner and their team, they're incredibly easy to get along with and keen for you to get involved as much as possible. With that in mind, excellent Secretarial and PA skills are required as you navigate your working day through email and diary management, complex travel arranging, some document amendments (don't worry, larger ones will go to the document centre!), client liaison and a small amount of personal work. This is arguably the firms most reputed area of Law with a fast paced and buzzy environment and plenty of work to do. I also have it on good word that this firm offer more perks than most so the office is somewhere you'll actually enjoy attending! If you have solid Legal PA experience and are looking for a challenging yet rewarding new role to start in 2025 then this is it. Please get in touch for more information about this excellent opportunity.

Part-time Legal Sec - Insurance & Corporate - 3 days pw (Mon, Tues, Fri) Salary up to £46,000 pro-rata This exceptionally friendly Law firm based near Liverpool Street Station is currently seeking a Legal Secretary with a minimum of 3 years experience gained within a commercial City law firm to support across corporate and insurance, 3 days per-week. This is a varied and interesting role, working in conjunction with other secretaries, undertaking extensive diary management, travel arrangements, matter opening, email management, document production and marketing/business development, in addition to a variety of ad-hoc duties. You will need an advanced knowledge of MS Office, excellent interpersonal skills, be good at organising both yourself, and those you support, and generally be a positive, team oriented character. If you would like to hear more on this excellent opportunity, please call/email me immediately for a discreet chat!

Legal PA - Criminal - £45,000 + WFH 2 days pw - 12 Month FTC One of the leading Global Law firms is seeking an experienced Criminal/Disputes Legal PA. From the day that they began, they have shaped their firm around culture, atmosphere and character. The pride themselves on providing bespoke top-level Legal advice in this particular area of Law. This current role supports Partners who place a high emphasis on their PA's having heavy involvement in their Business Development activities. Based in Holborn Paying up to £45,000 12 month FTC Standard 9:30 - 5:30 Hybrid policy - 3 days in the office, 2 from home Working in their award winning Criminal department Benefits includes Regular Social Events, Private Medical Insurance, Savings Account, Gym Membership, Annual Leave Purchase, Travel Insurance, onsite GP and Beauty treatments and Mortgage Surgeries to name a few Duties include: Extensive diary management Acting as a gatekeeper Preparing sensitive and confidential information for meetings Creating and amending pitches, proposals and presentations Delegation to the central services team Extensive travel including preparing information packs Attending Client meetings when required Assisting with the event planning including sourcing venues and communication Please contact Sian Taylor at JM Legal for further information.

Junior Legal Secretary - up to £40k & lots of annual leave! Excellent chance to develop your career at this high-flying US Law firm working in their centralised 'Hub' supporting a range of Partners and Fee Earners alongside other Legal Secretaries. Between £30-£40k based on experience 9:30-5.30pm Hybrid working Market leading benefits package including discretionary bonus and 33 days holiday! Based within walking distance of Liverpool Street, the firm offers fantastic exposure to the corporate world in a friendly environment. Regarded as one of the most rewarding employers in the market, the roles are all encompassing and no two days will be the same. Working in the hub, duties you can expect include diary management, coordinating meetings and travel, some document amends and general administration. If you have a good understanding of the legal environment with experience of supporting Fee Earners and are looking for a firm to take the next step in your career then please get in touch immediately!

Junior Legal Secretary - up to £40k + 33 days hol US law firm in centre of the City who are experiencing an exciting time of MASSIVE growth are looking for a Junior Legal Secretary with at least 2 years experience to support all Fee Earners through a centralised 'Hub' Excellent discretionary bonus Leading London salary of up to £40,000 33 days holiday + bank holidays Enhanced maternity package, Dental/Health insurance Subsidised gym membership Highly sought after international law firm located a hop, skip and a jump from Liverpool Street station are renowned within the London Legal Secretary / PA network as the pinnacle law firm to work at! The roles are described as a real '360' positions including all the usual aspects of a Legal PA / Secretarial role including extensive diary management, arranging meetings/travel, billing and large document amends/production. The firm requires candidates who are experienced with all aspects of a '360' Legal Secretary / PA role, gained within a reputable London law firm. Please apply immediately!

Senior Legal PA - Corporate Finance - Top US Firm! Salary Up To £55,000 plus excellent benefits! My client, one of the TOP TEN law firms in the world, has an excellent opportunity for an immediately available Legal Secretary to prove themselves in their busy Finance team. This is a newly created role, to assist a team of fee earners (including Counsel) with their busy workload. Candidates must have at least 5 years Legal Secretary/PA experience at Partner level in a similar environment. City based US Law Firm Supporting Senior level Salary up to £55,000 Hybrid Policy = 4 days in the office, 1 day from home Benefits include 30 days holiday Duties Actively manage Fee Earner's diaries Extensive global travel arrangements and itineraries Manage inboxes Document processing, creating and amending Legal documents and correspondence, proof reading, etc. Liaising with Clients Manage the billing process Deal with expenses If you fit the above criteria and are keen to hear more, please get in touch immediately!