JM Legal are frequently instructed on a variety of Legal Secretary / Legal PA vacancies from our clients throughout the legal sector and beyond. Whilst we endeavour to advertise all of our active vacancies as soon as possible, there are always a number of positions that cannot be advertised due to confidentiality agreements with our clients, or some positions so new they may just not be advertised yet. If you cannot see the role you are looking for please get in touch and one of our consultants will contact you to discuss all suitable opportunities in relation to your experience.
Legal PA & Secretarial Jobs
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Legal PA - Global Law Firm + WFH 2 DAYS PW
City of London | Negotiable
Banking Legal PA - Global Law Firm + WFH 2 days PW One of the leading Global Law firms seek a Legal PA on a 12 month FTC basis. Their distinctive market position is founded on their 'one team' Global approach. They fully acknowledge that their people are the key to their success, which is why they seek to recruit and retain the most talented individuals in all regions of their Global practice. City Location Paying a competitive salary - contact me for further information 12 Month FTC Banking Practice Group Hybrid working policy - 3 days in the office, 2 days working from home Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few. Duties Include Provide secretarial support to Partners Diary management - managing incoming invites and arranging meetings Email management - managing emails, acting as a gatekeeper Arranging travel - booking both business and personal travel, including itineraries, VISA's and any other requirements needed Attending regular 1:1 meetings for updates Monthly billing - Managing all WIP and invoicing requests, providing fee updates and entering time Assisting with Business Development activities - amending pitches, proposals and assisting the BD team Candidate Requirements Previous experience of working within a Law firm environment and maintaining working relationships with all levels of Fee Earners. Ability to support Partner level. Ability to identify potential problems and provide solutions. High level of professionalism, having the ability to maintain a professional demeanour in all situations. Please only apply if you have previous Legal Secretarial experience, gained within a Law firm.
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Legal PA - Disputes - City Law Firm
City of London | £35000 - £45000 per annum + Working From Home 2 Days PW
Legal PA - Dispute Resolution - City Law Firm + Hybrid Working My Client, a full serviced, City based Law firm are looking to recruit a Legal PA to support a Partner and Fee Earners their award winning Dispute Resolution department on a 12 month FTC basis. The firm has over 200 Lawyers within their London office who pride themselves on being proud of the firm's evolving journey over the past 80 years! They hold their values close to heart, striving to make Clients and employees feel they are unique. City Location Paying up to £40,000 12 month FTC Hybrid working policy - 3 days in the office, 2 days working from home Dispute Resolution Department Benefits include genuine opportunity to progress, fantastic location, evenly spread ratios - average allocation is supporting 4-5 Fee Earners Duties include: Day to day diary management to include scheduling meetings and appointments. Arranging global travel to include business itineraries. Email management. Audio typing, creating and amending correspondence and placing documents into house style. Creating PowerPoint presentations, memos and reports. Time entry. Manage the billing process. Assistance with the BD activities. Please contact Sian Taylor at JM Legal for further information.
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Legal PA - Family law - Media & Entertainment - £48k! (hybrid)
London | £44000 - £48000 per annum
Family Law Legal PA needed for a fun Media & Entertainment firm! Salary: £48,000 Location: West-End Hybrid: 3 days in the office, 2 from home Benefits: It's a Media & Entertainment law firm! A much-loved Law firm are looking for a Legal Secretary PA for an initial 12-month fixed term contract to join their famous Family/Matrimonial team. Supporting a Senior Partner/Head of Department with a reputation for dealing with high profile (celebrity!) clients, they are looking for a bright and intuitive Legal Secretary PA to be their eyes and ears on the ground whilst the Partner is out gaining new business and clients. Everyone at the firm is similarly minded - it's a vibrant and buzzy workplace where everyone mucks in together and the same applies for their social scene. Your reward for negotiating the journey is to be based close to London's best bars and shops so you'll have no problem spending your hard-earned money at the end of the day! For an idea of the duties, see below: Diary management including internal, external/client/business development meetings and lunches Typing and amending correspondence and documents as required Inbox management Preparation of bundles Use of ChromeRiver Organising, e-filing and scanning documents into document management system Setting up of new clients and matters Preparations and coordination of billing Lodging court applications, drafting court documents and forms such as Divorce Applications and Form E (via Quantum and MyHMCTS) Checking for updates on the MyHMCTS portal Liaising with barristers' chambers Occasionally attending court, conferences with Counsel, meetings with clients and mediation sessions Assisting with any marketing and events and updating the website It is necessary that any applicants have Family or Matrimonial Law experience from either a Private Practice Law firm in London or a regional Law firm. Those without Family Law experience will NOT be considered. If you have any questions or would like further information, please don't hesitate to contact me!
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Family Law Legal PA - High Profile Cases - 12mth FTC!
City of London | £43000 - £48000 per annum + + Hybrid working + excellent benefits
Legal Secretary 12mth FTC - Family law - up to £48,000 - City of London Legal Secretary role within internationally recognised family law department dealing with high profile families and divorce cases! My client, a well established mid-sized law firm based in the city are seeking a Legal Secretary to support a lovely Family team working on incredibly interesting cases relating to high net worth families and high profile divorce cases! Salary: Up to £48,000 (DOE) Agile working: 3 days in the office and 2 days at home Due to the nature of family law, no 2 days are ever the same! So if you enjoy the speed of Litigation based work and are keen to get into a leading family law department then this truly is the job for you! The duties include: Producing incredibly sensitive legal documents Diary management for the Partner Arranging internal/external meetings Organising travel bookings Assisting with preparation of court bundles Dealing with new client queries File opening/closing Billing What do you need? Previous Secretarial experience gained within Family law firm. Ability to start a role ASAP!
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Legal Secretary - Debt Finance - Global firm - £50k+ (hybrid)
London | £50000 - £55000 per annum + performance related bonus
Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the most successful US Law firms based in the City. Salary - £50,000+ Location - City of London Hybrid - Yes Benefits - comprehensive including performance related bonus One of London's best performing US Law firms (they make more money in London than some UK firms…!) is looking to add a sparkling new Legal Secretary/PA to their Debt Finance department. This is one of the firms most reputed areas of Law with the work being fast paced, and plenty for you to get stuck into. I also have it on good word that there is A LOT of free food around the office too but I'll leave you to decide if that's a benefit or not. Mainly supporting two Partners, they're easy to build a rapport with and keen to grow and develop their client base so this is where you come in! Usual Secretarial and PA duties will also apply including: diary management, complex travel arranging, some document amendments (don't worry, larger ones will go to the document centre!) and client liaison. For a full list of the duties please see below. If you have solid Legal Secretarial/PA experience (ideally in Finance but Corporate/Commercial will be considered) and are looking for a challenging yet rewarding role then this is it. So don't delay, get in touch today!
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Part Time Document Production Specialist
City of London | £40000 - £42000 per annum
Part Time Legal Document Production Specialist (3 days per week) + Hybrid working !! Leading City law firm - salary up to £42,000 Pro Rata. Working Wednesday, Thursday, Friday (09:30am to 5:30pm core hours) Hybrid with 1 day required in the office per week. This is an excellent opportunity for an experienced Document Production Specialist to provide an efficient and accurate, document production service for stakeholders throughout the firm. The role will focus on quality, reliability and efficiency within a highly specialised team. Working as part of the Document Production Centre team, you will deliver and provide a high quality service, in a busy, professional and deadline driven environment. Experience required: * Advanced knowledge of the Microsoft Office package, in particular Word, Excel and PowerPoint. Also, Knowledge of working with PDF packages. * Advanced knowledge of formatting/re−formatting all document types to specified house style or to client specific instructions. * Good verbal and written communication skills with an ability to liaise at all levels, including partner level and senior client level. * Excellent attention to detail − spelling, accuracy, grammar, interpretation and presentation. * Fast, accurate typing skills (both audio and copy typing) * Strong organisational skills and excellent prioritisation skills with the ability to anticipate and take initiative. * Strong team player − inspiring team members to work cohesively together to achieve results. * Self−motivation with a proactive approach to the role − ability to think quickly and solve problems independently. * A calm and helpful approach under pressure - ability to take, understand and carry out instructions. * Enthusiasm and resilience to cope with a challenging and busy role, with a passion for learning and developing your own skillset. * High level of understanding of legal terminology.
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Corporate Legal PA - Global Law Firm - 3 days WFH
City of London | £35000 - £45000 per annum + 3 days WFH
Legal PA - Corporate - Paying up to £45k + 3 days WFH My Client, a Global Law firm, who boast over 70 offices across the world and have at least 13,000 employees, seek a Legal PA to support their award-winning Corporate department. The role is supporting 2 Partners, who require particular support with extensive travel arrangements, diary and email management and Business Development. Based in Liverpool Street Hybrid working is 2 days in the office and 3 from home Newly created role Paying up to £45,000 Duties Managing Fee Earner's diaries Manage fee earners' and own inbox, ensuring that the Client/mater related emails are dealt with promptly Arranging global travel Anticipates the needs of both internal and external Clients, responds to expectations and adds value by ensuring the Client experiences the highest quality of service Document processing; creating and amending Legal documents and correspondence, proof reading Liaising with Clients and knowing when to action urgent matters; following up on matters Candidates must have at least 2 years experience of working within a Law firm, supporting their own allocation - or in a Hub setting.
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Senior Legal PA - Corporate law
City of London | £50000 - £55000 per annum
Senior Legal PA - Corporate law for a leading and progressive US law firm based in the heart of the City - salary up to £55,000 !!! This role is supporting an incredibly busy and demanding Partner who requires first class support from a forward thinking Senior Legal PA who is used to working in a busy and pressurised environment. Previous Corporate Legal PA Secretarial experience is required however, if you have working in Finance, Asset Management, Competition, Banking or a similar area of law then please still get in touch. Hybrid working 4 days in the office / 1 from home. This role will pay a superb salary, offer excellent benefits and are based in amazing offices.
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Competition Legal PA - Global Law Firm - 30 days holiday!
City of London | £45000 - £55000 per annum + Flexible Working
Legal PA - Competition - Global Law Firm - Paying up to £55k + hybrid working My Client, a break away firm originally, who now dominate the Legal Sector currently seek a first class Legal PA to join their award winning Competition department. They now boast over 1,500 professionals who have an international presence in 15 offices. They provide support to Clients who are described as having unique business needs, making for a more interesting workload. The firm's reputation is built on a foundation of delivering premier value-added services whilst maintaining the highest quality advice on their most critical Legal and Business needs. City based Legal Secretary - Competition Supporting Partner level Salary up to £55,000 DOE Described as a busy role with complex international travel Hybrid Policy = 4 days in the office, 1 day from home Benefits include 30 days holiday Duties Actively manage Fee Earner's diaries Proactively manage fee earners' and own inbox, ensuring that the Client/mater related emails are dealt with promptly Arrange extensive global travel Anticipates the needs of both internal and external Clients, responds to expectations and adds value by ensuring the Client experiences the highest quality of service Document processing; creating and amending Legal documents and correspondence, proof reading Liaising with Clients and knowing when to action urgent matters; following up on matters Candidates must have at least 5 years Legal Secretary/PA experience, at Partner level.
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Legal PA to Global Sector Head / Head of London - Corporate
City of London | £43000 - £45000 per annum
Legal PA to Global Sector Head / Head of London - Corporate for a City based law firm This role is supporting a very busy and focused Global Head who is also the Head of London for Corporate and M&A and supporting another Partner and a newly made up Partner. This role would suit an experienced Legal PA who understands the nature of the work but, also who appreciates how busy the Head is and will be. The Head tends to travel a lot which requires a Legal PA to organise Flights, a busy itinerary and visa's. Duties: Proactively managing and maintaining diary planning and coordination for allocated fee earners, making appointments and co-ordinating internal and external client meetings, identifying and resolving potential challenges and clashes, ensuring arrangements are made for equipment, venue and resources and that fee earners have all necessary paperwork. Travel management, booking transport, hotels, client meetings and producing detailed itineraries. Coordinating business development and client liaison initiatives for fee earners, including updating database information and assisting with marketing initiatives and events (including occasional support at events e.g. registration desk). Proactively dealing with all aspects of claiming expenses, including InterAction entries. Liaising with the firm's clients in a confident and professional manner, building strong working relationships with clients and contacts. Dealing professionally and promptly with client (internal and external) telephone calls and communications, including calls diverted to the team. Creating, uploading and general maintenance of client sites and extranets. Monitoring fee earners' mailboxes when they are out of the office or attending a long meeting, responding to emails as necessary and prioritising correspondence to enable fee earners to focus on urgent matters. Using initiative to route emails to the appropriate individuals for swift response and action and responding to and filing emails in Filesite on behalf of partners and fee earners to reduce volume (where possible). Preparing bills, including resolving queries and dealing with outstanding fees, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering correspondence for partner approval. Assisting fee earners by liaising with the billing team, and following up with debt recovery as requested. Proactively ensuring Carpe Diem is updated for all allocated fee earners, particularly for holiday or sickness absence. Informing the Legal PA Co-ordinator if a fee earner is working from home or absent due to holiday or sickness. Providing secretarial assistance to assigned fee-earners, which includes audio typing, copy typing, formatting documents, creating correspondence, pitches and presentations. Delegating complex and lengthy documents to the Document Production Team, ensuring requirements and timescales are clearly set out. Coordinating the opening of new client matters and assisting with Anti-Money Laundering processes, undertaking as much research as possible before passing over to the Partner for approval. Organising client documents (delegating scanning, formatting, photocopying and collating of information where necessary) for client meetings or hearings and carrying out research as required. Management and delegation of client filing and regular updating of client relationship management systems (Interaction), archiving historic files or closed matters. Should this role catch your eye - please apply immediately !
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Junior / Trainee Legal PA - Real Estate law
City of London | £26000 - £36000 per annum
Trainee Legal PA - Real Estate for a Magic Circle law firm initially on a 12 month fixed term contract basis - FANTASTIC SALARY and PROSPECTS ! The Real Estate team of this magic circle law firm are recruiting for a Trainee Legal PA. The ideal candidate will be someone who is eager to kick-start their career, be proactive and enthusiastic about learning and growing in the role. This role could suit a college leaver with some admin experience, an Administration Assistant, a Team Assistant or junior PA who is keen to join one of the best law firms in the World !! Role and responsibilities General PA Duties - PA support, diary management, management of calls, emails and post etc With support from a Senior Legal PA, daily maintenance of diary events and organisation of the day-to-day schedule of fee earners, progressing to include the identification and resolution of potential issues Coordinate meetings, to include booking conference rooms, video conference facilities, refreshments, cars and liaison with attendees, external and internal Progress to proactive management of fee earners to ensure that they attend meetings on time and with the appropriate documents/presentations Respond to telephone calls in a professional manner, gaining an awareness and ability to act as a filter to manage and control calls Proactively manage emails, voicemails and general post. With guidance of Senior Legal PA, use initiative to route emails to the appropriate individuals for swift response and action, and ensure that tasks are followed up Plan and coordinate travel programmes, to include booking flights, hotels, car transfers and preparation of itineraries etc. Prepare holiday/absence handover notes and liaise with team with regard to covering fee earner absences With guidance from Senior Legal PA, involvement in Matter Inception process, client care and matter maintenance Document Support - Preparation of client documentation and correspondence Type letters, correspondence, presentations, reports and legal documentation, including digital dictation if applicable Proofread all work to ensure that completed documents are delivered accurately and to the appropriate high standard Prepare and/or ensure availability of necessary agendas, presentations and meeting papers, including printing and timely distribution Finance - Coordination and preparation of invoices and all expense claims With guidance from Senior Legal PA, gain an understanding of the end-to-end billing process and financial system Submit expense claims on behalf of fee earners and maintain copies, ensuring cross-check against Corporate Amex expenditure if appropriate Routinely update Intapp Time; complete and close timesheets where appropriate and prompt fee earners where necessary Edit time narratives within 3E; print billing guides and prepare invoices Business Development Work with Senior Legal PA to gain understanding of Business Development processes, assisting on client pitches, liaison with Creative Services and Printroom for timely production of documentation The successful candidate will: Show a proactive approach to tasks and situations Demonstrate a positive attitude in all aspects of the role Maintain trust and confidentiality Exhibit good professional communication skills, both oral and written Aim to build successful relationships with fee earners to identify individual requirements Have an enthusiastic approach to change and adapt to an ever-evolving role Ensure flexibility around contracted working hours, taking full responsibility for meeting the requirements of the role With support from Senior Legal PA, take responsibility to actively ensure that personal development and IT skills are maintained and improved
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Legal PA - Private Client - excellent UK firm - £40k! (hybrid)
London | £35000 - £40000 per annum
A well-recognised UK Law firm is looking to add to their acclaimed Private Client team. Salary: £40,000 Location: Bank Hybrid: 3/2 Benefits: More than you'll need! The firm are considered market leaders within Private Client market and this Legal PA role involves supporting a small allocation including a Partner. The department, specifically Wealth & Succession, are regarded as the friendliest at the firm too so you'll feel involved from the moment you walk in the door. It is an absolute must that the Legal PA has strong secretarial skills, coupled with a can-do attitude. Experience within a Private Practice Law firm is necessary too, ideally within Private Client (or Tax, or Onshore/Offshore Trusts or Wills and Probate) For an idea of some the Legal Secretary/PA duties involved, please see the list below: Providing a high level of comprehensive support to a Partner and team Dealing with and screening calls, delivering a positive client experience. Acting as liaison for clients and colleagues who interact with Fee-Earners. Building and maintaining knowledge of clients and their matters. Providing full secretarial and administrative support including managing files and correspondence. Highly proactive and responsive diary management. Organising lunches, travel arrangements, scheduling meetings, preparing materials. Copy typing, drafting letters and responses (without supervision!) Assisting all members of the Private Client Teams where possible. And for the person themselves: Proactive team player with plenty of enthusiasm Confident in working autonomously/independently Superb communication and presentation skills Excellent telephone manner For further information on this position or other Private Client positions currently available, please do not hesitate to contact me!
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Legal PA - Corporate - Newly created role - £45k! (hybrid)
London | £40000 - £45000 per annum
A renowned law firm is looking to recruit a Legal PA within their prominent Corporate team. Salary - £45,000 Hybrid - 50/50 Location - Liverpool Street Benefits - Comprehensive package Supporting at least one Partner and 5 other fee earners, this firm take a unique approach and will look to build the allocation around the new Legal PA. The team are incredibly friendly and supportive with regular socials being arranged so you won't feel like the new person in class for long! The firm are open in terms of experience but given the nature of work, they are keen to consider applications from those with previous/current transactional Legal PA knowledge and ideally supporting your own allocation. With the above in mind, a background in Corporate or Commercial law would be great. Within this practice group, the Legal PA will have a broad range of duties and responsibilities, which include: Diary management - anticipating and managing all areas of diaries * E-mail management, checking prioritising and summarising e-mails on a daily basis * Time management - ensuring fee earners time and narratives are inputted daily * Drafting correspondence as required * Comprehensive travel arrangements * Establishing own administrative systems * Efficiently managing own workload, being proactive and using initiative * Becoming adept at proof reading and quality checks on all work produced * Building good working relationships with colleagues * Establishing rapport with clients * Becoming familiar with legal terminology of practice area * Establishing relationships with clients and anticipating their needs * Document management, including opening files and archiving * Demonstrates an understanding of the end-to-end billing process and Elite * Assisting across practice groups/teams whenever he/she has spare capacity/as required * Undertaking typing as required either via dictation or mark ups * Delegating where necessary If interested or you would like to see a full job description, please get in touch!
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Legal DP Specialist (Thurs-Sun 4pm-Midnight) FULLY REMOTE!
London | Up to £33600 per annum + Excellent Benefits and remote working
Legal DP Specialist (Thurs-Sun 4pm-Midnight) FULLY REMOTE! Leading City Law Firm! Salary to £33,600 + Benefits! This top-notch UK law firm is seeking an experienced legal DP Specialist to work from 4pm to Midnight, Thursday to Sunday on a permanent basis, 4 afternoon/evenings per-week (28 hours). This is a fully remote role, however the role will require someone within easy travelling distance to their offices in City of London or Bristol. You must possess advanced knowledge of MS Office packages, have an excellent typing speed and previous experience as a Document Production specialist for a City law firm (or similar) alongside technical expertise in converting and manipulating Word and PDF docs, pagination and indexes. If you are keen to hear more (AND FIT THE ABOVE CRITERIA) please contact me immediately!
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EA (BD) - Paying up to £48k + 2 days WFH
City of London | £45000 - £48000 per annum + WFH 2 Days PW
Executive Assistant (BD) - Paying up to £48,000 + Hybrid Working My Client, an international Law firm based in the City, who are known for their ambition to be the best at looking after their Clients, wherever they operate around in the world, are currently seeking an Executive Assistant to join their established Business Development team. They thrive on achieving their goals as a collegiate firm and provide a unique working environment that allows staff members to progress with their own personal development. Based near Liverpool Street Paying up to £48,000 30 DAYS HOLIDAY Reporting into the Secretarial Manager Hybrid working policy - 3 days in the office, 2 days working from home Benefits includes Regular Social Events, Wellbeing Initiatives, 30 days Holiday, Subsidised Restaurant, Onsite GP Service, Health Screenings, Sports Clubs, Private Medical Insurance, Gym Membership, Annual Leave Trading and Mortgage Surgeries to name a few!! Duties Include Acting as a gatekeeper for Head of BD Email management Build strong working relationships with other Stakeholders Understand the wider BD team and individual needs Proactive diary management Arranging global travel Attend and contribute to team meetings Draft, create and amend high quality correspondence, documents, agendas, reports, presentations etc Organise internal and external meetings Candidate Requirements Previous Senior PA/EA experience, gained within a Law firm. Ability to identify potential problems and provide solutions. High level of professionalism, having the ability to maintain a professional demeanour in all situations. Previous experience of working within a Partnership environment and maintaining working relationships with all levels of Fee Earners.
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Legal PA - Private Equity - Global Law Firm - £49k
City of London | £45000 - £49000 per annum + WFH 2 days PW
Legal PA - Private Equity - Global Law Firm - £49k My Client, an International Law firm who boast over 21 offices and over 1,000 staff members are now looking to add to their award winning Mergers & Acquisitions/Private Equity department. They are seeking an experienced Legal PA who has previously supported Senior Partner level. This role is supporting Partners who have been described as being 'genuinely nice guys' who work closely with their PA. Liverpool Street Location Paying up to £49,000 Hybrid working policy - 3 days in the office, 2 days working from home Mergers & Acquisitions/Private Equity department Duties Include Provide PA support to Partners + Fee Earners Diary management - managing incoming invites and arranging meetings Email management - managing emails, acting as a gatekeeper Arranging travel - booking both business and personal travel, including itineraries, VISA's and any other requirements needed Assisting with Business Development activities - amending pitches, proposals and assisting the BD team Opportunity to add supervisory duties to the role Please contact Sian Taylor for further information.
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Legal PA - Private Client
City of London | £44000 - £46000 per annum
Recruiting for a Legal PA - Private Client for a leading law firm with amazing clients !!! Working for a busy and demanding Partner who travels extensively so needs a PA with international travel and diary experience. Salary c£45,000 + hybrid working 2 days at home. Duties and Responsibilities Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients. Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To co-ordinate the WIP lists and billing on behalf of Partners, including liaison with billing team. Pro-active monitoring of time and bills against the estimate. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Researching company/client information and biographies. Logging referrals and contacts to interaction and management of Interaction lists. Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal). Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements. Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized. A flexible approach to work: able to respond positively and willingly to changes to requirements, schedules, work required etc. Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks. A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business. Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) with the willingness and potential.
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Legal PA - Regulatory law
City of London | £40000 - £44000 per annum
Legal PA Regulatory law (Defence and Prosecution) - Liverpool Street based law firm. Hybrid working 2 days in the office !! This role will commence on an 18 month contract initially, working in the Defence team requiring experience of working in Litigation law and confident with Billing. After 6 months, the successful Legal PA will move into the Prosecution team for a further 12 months covering a maternity leaver. The Prosecution team will require a Legal PA who is process driven and is happy dealing with intricate tasks. Although this role is an 18 month contract, the firm are incredibly well known for retaining good quality staff and there is a chance of securing a permanent role during or at the end of the contract. This is one of the only law firms in the City who offer just 2 days working in the office after probation however, if and when needed they do require flexibility to go into the office on additional days. This role is for an immediate starter so please apply immediately !
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Legal PA - Criminal Litigation
City of London | £40000 - £44000 per annum
Criminal Legal PA - 9 Fee Earners including 2 or 3 Partners Legal PA - Criminal Litigation law supporting 2 Partners and team - Liverpool Street based law firm. Hybrid 2 days in the office ! The Legal PA is an integral part of fee earning teams; providing a high level of professional support to Partners and Fee Earners. The Legal PA is expected to take on complex tasks, support projects and provide departmental PA support; playing a critical role in managing daily administration for their stakeholders. Responsibilities: You will be responsible for providing comprehensive PA support to fee earners in order to assist them in their day to day work and maximise the amount of time they spend on fee earning activities. Your duties will include diary management, liaising with clients, file and matter management and billing, adhering to the relevant service level agreements and standard operating procedures for your role. Day to day duties: Co-ordination of all tasks, delegating to the Document Production and Administration teams as required, ensuring the completed task is checked (as far as reasonably practicable) and ready to return to the fee earner Typing short or urgent correspondence as and when required Producing documents which are too confidential and sensitive to be produced by DPS team Proactive diary management looking ahead at fee earner diaries to remind them of diary commitments and taking responsibility for ensuring that they have all supporting paperwork and information for each meeting or appointment Arranging internal and external meetings and conference calls ensuring the smooth running of such meetings making the appropriate arrangements for any internal meetings (e.g. room set up, ordering refreshments), liaising with other departments as required Attending meetings to take minutes as required Booking training and courses Organising and arranging travel bookings in conjunction with the Marketing team, including hotels/taxis/flights/insurances/IT equipment and producing/amending itineraries for all external appointments or trips Providing pro-active client liaison including taking messages, passing on the information and dealing with queries as appropriate in a professional and timely manner Dealing with new client enquiries made by phone and email and passing on the information obtained for consideration by relevant Fee Earner Checking voicemails and emails when fee earners are away from the office, ensuring urgent messages are redirected as appropriate Helping Fee Earners to manage their email inbox by responding to clients to acknowledge receipt of emails (as requested) and filing emails (as directed) File/Matter Management duties: Assisting with file opening by carrying out conflict checks under supervision and as directed by the Fee Earner, passing all results to the fee earner for consideration, obtaining approval to open file and dealing with queries from the Administration team concerning opening the physical file and the matter on MatterSphere Producing draft engagement letters, terms of business, funding agreements, cancellation notices as required for fee earners to review and approve Monitoring new matters to ensure all of the necessary information and documents have been received (e.g. engagement letters/instruction forms/monies on account/money laundering documentation and other compliance documents) informing fee earners when documents are not received and assisting as required Managing matters in MatterSphere, including naming, saving and filing documents and correspondence, management of contacts, associates, estimates and capturing other practice area specific data Obtaining up-to-date counsel/expert/other third party fee note(s) Obtaining transcripts and documents from the Court Co-ordinating outgoing post Undertaking file closure, including ensuring the file is properly prepared for archive and later destruction Finance and Billing duties: Assisting Fee Earners with billing procedures including: a review of pre-bills and making amendments as required; preparing final bills and covering letters; processing write-offs and reversals/credit notes as instructed by fee earners Assisting fee earners to manage client accounts as directed by the fee earner (including organising and returning client monies and ensuring zero balances at matter closing) Completing of disbursement forms and confirming that they are on the system Supporting fee earners in the chasing of debts as requested Chasing fee earners for unposted time Time recording for fee earners when on leave (if previously directed by the fee earner to do so) Marketing/BD duties: Organising, supporting and preparing for all marketing activities, such as events, seminars and Chambers submissions Updating the CRM database Working with fee earners to prepare tender documents (whilst delegating the majority of document production to the DPS team)
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Part-time Legal Sec - Corp Tax - Top US Firm - 3 days pw
City of London | + Excellent Benefits
**NEW ROLE** Part-time Legal Sec - Corp Tax - Top US Firm - 3 days pw (Mon, Tues, Wed). **HIGHLY COMPETITIVE SALARY** This exceptionally friendly US Law firm based near Liverpool Street Station is currently seeking a Legal Secretary with a minimum of 3 years experience gained within a commercial City law firm to support a team of Partners and Associates within their busy Tax team. This is a varied and interesting role, working in conjunction with another Secretary in the team, undertaking extensive diary management, travel arrangements, matter opening, email management, document production and marketing/business development, in addition to a variety of ad-hoc duties. You will need an advanced knowledge of MS Office, excellent interpersonal skills, be good at organising both yourself, and those you support, and generally be a positive, team oriented character. If you would like to hear more on this excellent opportunity, please call/email me immediately for a discreet chat!