Legal PA & Secretarial

Legal Secretary to Head of Investment Management/ Funds - US Law firm. Salary up to £56,000 + 2 days wfh Working in fantastic offices in the shadow of St Paul's cathedral supporting the Head of department and team. Duties consist of: Extensive diary and travel management Billing - so advanced billing skills are a must, Excel and 3E . Communicating with clients and senior member of staff Will also have an Junior Legal Secretary in the department for support EDUCATION AND EXPERIENCE Looking for around 5+ years experience, ideally US. Investment Management experience would be ideal but the firm are open to Finance too. Law firm and billing experience is the highest priority This role will be snapped up quickly so apply immediately

3 x Legal Secretarial roles (US Law firm) - all Transactional law paying up to £58,000 + hybrid working. Role 1 - working in Corporate Technology supporting 3 Partners Role 2 - working in Real Estate Finance supporting 2 new Partners Role 3 - working in Competition law supporting Associates and a new Partner Duties consist of: Diary management, co-ordinating and scheduling meetings and calls for multiple attendees across different time zones, including potentially monitoring incoming fee earner emails and updating accordingly, booking venues and meeting rooms Document production, including potentially heavy amendments and formatting, track changes and working in multiple versions of documents, document comparisons Arranging meetings and events, liaising with attendees and tracking confirmations Paper filing and archiving, liaising with Records Department as needed Supporting fee earners and working with the Accounts team to carry out monthly billing processes Experience working with: Microsoft Office (Word, Excel, PowerPoint, Outlook) Styles, templates and numbering tools for Word Adobe Acrobat DC Pro Document management system Workshare Professional 9 or similar (comparisons and metadata stripping) Contact management database experience a plus Minimum typing speed of 60 words per minute and high level of accuracy At ease with document formatting Minimum two years' experience working in a major professional services firm (law firm experience a plus but not required) Working in stunning offices close to St Pauls / Blackfriars / Holborn and Charing X Hours 9am - 5pm or 9.30am- 5.30pm Hybrid working - 4 days in the office / 1 from home

Legal PA - Restructuring supporting Partners and team - stones throw from Liverpool Street Station. Salary up to £54,000 + 2 days wfh Duties Diary Management Complex Travel Management Business Development / Marketing for the team Preparing documents, presentations and pitch documents, undertaking research and analysis as required Billing Desired Skills and Experience Previous experience as an Executive in a law firm or other professional services environment. Previous exposure to, or a demonstrated interest in, Business Development and research. A willingness to innovate and think laterally. Good academic background, educated to graduate level or has equivalent professional experience. Superb salary and benefits package

Legal PA to 2 Partners (Intellectual Property & Global Disputes) - £60,000 !!! Leading US Law firm in the City with in house GYM ! Supporting 2 lovely Partners 4 days in the office / 1 from home Duties: * Work closely with assigned team to ensure all work assignments are completed accurately, timely and in a professional manner. * Coordinate with Financial Services to submit vendor invoices for payment; obtain all necessary approvals and prepare check requests, as needed. * Coordinate meetings/events, including booking conference rooms in EMS and coordination of all related services (Catering, Facilities, TSS); enter all visitors into EMS. * Update and maintain Outlook calendars. * Coordinate travel arrangements with Lawyers Travel and process expenses in Emburse (was Chrome River). * Communicate with clients and other outside parties. * Prepare, proofread, and edit legal documents, memoranda, and correspondence. * Format/edit pleadings and legal documents, including basic Tables of Contents and Tables of Authority. * Create, edit, and format documents in Word, Excel and PowerPoint at an intermediate level. * Perform Adobe document edits and conversions. * Create black lines and prepare document comparisons. * Conduct internet searches and summarise findings. * Process new business requests and open new matters, prepare and review conflicts submissions, and close matters appropriately. * Review pro forma client bills, communicate with Billing to ensure changes are made. Prepare cover letters for clients under the supervision of the attorney. KEY PERFORMANCE INDICATORS: * Participate as part of a team providing coverage for multiple attorneys. * Knowledge of Firm structure and operations. * Ability to meet the Firm's expectations and productivity metrics and standards. * Adhere to firm policies and procedures; manage work hours and annual leave effectively to ensure high levels of service. * Maintain high level of customer service and professional demeanour with attorneys, clients, vendors, courts and colleagues. * Attend Firm-sponsored software and soft skill training opportunities. * Demonstrate continued proficiency and a commitment to quality and improvement of skills and work product. * Strong attention to detail. * Ability to manage time and workload to meet deadlines. * Ability to think quickly and clearly, react positively and evaluate situations to determine the appropriate action while acting decisively under pressure. * Excellent written, verbal, organisational, interpersonal, and proofreading skills. * Possess a high degree of flexibility and ability to adapt to changing needs. * Ability to work and interact effectively with people at all levels. * Ability to work independently with little direction. * Ability to handle multiple tasks simultaneously and work under tight deadlines. * Maintain and demonstrate proficiency in the use of Firm-issued computer equipment, Firm-required software, and practice specific applications, as required. QUALIFICATIONS/REQUIREMENTS: * Proficient in Microsoft Word, Excel, PowerPoint and Outlook, iManage, Adobe (including converting, editing, and combining files), Emburse (was Chrome River), and EMS or equivalent. * Proficiency on other office equipment used on a regular basis, including multi-function devices (print, copy, scan). Superb salary & benefits including an in house Gym !

Legal EA *2 roles* - Corporate - up to £56k! A super friendly US Law firm, walking distance of Liverpool St station are seeking 2 Legal PA's to support their own respective team of lawyers consisting of 2/3 Partners. The firm are around 250 in size in the London office and are actively growing! The support team includes a dedicated document production team which you can fully utilise. You will be pleased to hear that the firm offer industry leading benefits such as: Excellent discretionary bonus Salary up to £56k 9:30am to 5:30pm Enhanced maternity package, Dental/Health insurance Subsidised gym membership 2 days working from home You can expect duties such as: Partner diary management which involves working across different time zones Partner inbox management and filing Coordination and booking of travel arrangements including flights, hotels, visas, accommodation, and itineraries Processing of expenses Billing and invoicing of clients Assisting fee-earners with time recording Producing Word documents, including correspondence, memoranda, pleadings, reports Strong document skills with regards to cleaning, formatting, and styling word documents Create and/or revise Adobe, Word forms, PowerPoint presentations, and Excel spreadsheets Drafting and preparing correspondence and documents Proofread and edit documents Onboarding new clients, opening new matters, and drafting engagement letters You will need at least 3 years of Legal Secretary/PA experience, ideally gained within Corporate/Commercial department of a law firm.

An ever growing US Law Firm in the city are seeking 3 brand new Legal PA's to support Partners respectively and their small team. 1x Legal PA - Competition 1x Legal PA - Real Estate and Real Estate Finance 1 x Legal PA - Corporate Location: City of London You will be pleased to hear that the firm offer industry leading benefits such as: Excellent (discretionary) bonus Salary of up to £58k 9:00am to 5:00pm Enhanced maternity package, Dental/Health insurance Subsidised gym membership 1 day working from home The roles duties include: Diary management and international travel planning experience, as this role involves extensive travel and diary management Arranging meetings/travel Inbox management Billing and understanding of matter finance processes experience essential (3E desirable). Time entries Please apply immediately if you have at least 3 years experience in a Legal Secretary / PA role

Legal PA - Corporate - up to £50,000 Brand new Legal PA role to Tax Partners department based in a city location! Just outside Liverpool St station. Salary on offer is up to £50,000 + 2 days agile working and other highly competitive benefits! Extensive diary management Organising meetings/travel Business development support Preparing/amending documents BD/Marketing assistance File opening/closing and month end billing Benefits such as: 25 days holiday Highly competitive (discretionary) bonus Private medical/dental Flexible holidays Great work/life balance If you have at least 3 years experience as a Legal Secretary / PA, ideally with Commercial/Corporate/Tax law experience then please get in touch immediately!

A likeable Law firm with a long list of recognisable clients is offering you the opportunity to join their leading Family Law team. Salary - £48,000 Hybrid - 3/2 Location - Holborn Benefits - Extensive inc. 26 days AL, free weekly PT and Yoga, free online GP service with 24/7 online GP consultation (think of all the time you'll save not on hold at your local surgery), Private Medical/ Dental insurance and many more! This flourishing central London firm is looking to add a Legal Secretary/PA who's adept at supporting at Partner level and has the knowledge and experience to play a key part in the growth and development of the Family Law team. As for the team and everyone else at the firm, you could not ask for a friendlier bunch and you'll feel involved from the moment you join. The role involves: Providing a full PA and secretarial service to partners and fee earners Making travel arrangements to assist fee earners and providing itineraries Proactive diary management/scheduling appointments/organising conferences Comprehensive use of Bighand and Outlook Type correspondence by copy (and/or audio), compile documents/replies to letters and liaise with the document centre Screen incoming calls assisting clients with enquiries where possible Opening/closing client matters and compliance Saving and filing emails/correspondence Organising and maintaining a comprehensive filing and document management system Accurate use of DocuSign and Bundledocs Coordinate with General Office The ideal Legal Secretary/PA will have up to date Family/Matrimonial law experience but a strong Litigation background can be considered. Please get in touch for more information. I have worked with this firm for a number of years and they are one of the best outfits around!

Secretarial Manager - International Law Firm - c£80k Join this prestigious law firm in the heart of the City as a Secretarial Services Manager! 🏙️ Are you a seasoned professional with experience in managing Legal EA's, Legal PA's, and junior Legal PA's? Salary - c£80,000. 💷 Hybrid - 3:2 As the Secretarial Services Manager, you will play a pivotal role in facilitating innovation and process improvement. Your responsibilities will include hosting monthly meetings, coordinating agendas, organizing guest presenters, and ensuring seamless communication through detailed minutes and action distribution. 💥 Furthermore, you will collaborate with various business support departments like HR, IT, Compliance, Billing, and Travel Management to enhance operational efficiency's and share best practices. 💼 In addition, you will be instrumental in implementing and maintaining a Professional Skills Framework, talent mapping, and promotions pathways. Your role will also involve conducting annual salary reviews, moderation sessions, and communicating salary changes in alignment with department heads. 📊 If you are a dynamic professional with a legal background or experience in Financial Services or Banking, we want to hear from you! For more information on this exciting opportunity, please apply immediately! Don't miss out on this chance to be part of a dynamic team driving excellence in the legal industry!

Another fantastic opportunity has arisen for a Legal Secretary/PA at one of the most successful US Law firms based in the City. Salary - £55,000 Location - Liverpool Street Hybrid - 2 days working from home Benefits - Incentivised benefits package, annual performance bonus, free meals, state of the art offices Working for one of their top performing teams, Fintech, this role is covering all things Bitcoin and Crypto Currency! This Legal Secretary/PA role will be responsible for enhancing the efficiency and effectiveness of the firm's lawyers by providing comprehensive administrative support. Mainly supporting 'the Partner that everybody wants to work for', they're incredibly laid back and enjoy working with their PA as opposed to alongside. You will also provide additional support to the rest of the team with the help of a Junior Legal PA. Within this practice group, the Legal Secretary/PA will have a broad range of duties and responsibilities, which include: Diary management, arranging meeting and scheduling conference calls Organising travel and preparing itineraries Creating, proof reading and amending documents Organising, scanning and maintaining emails and documents with the document management system Preparation and coordination of monthly client bills Conducting conflict checks and Companies House searches File opening and due diligence, liaising with clients to schedule a time for them to come in with required ID documents Arranging/managing business development events (internally and externally) Managing emails and client contact lists Assisting with Legal 500 and Chambers submissions Previous experience within a law firm is a must. As for Legal knowledge, a solid background in Finance would be great but they will consider any form of Corporate or Litigation experience too. For more information on this role or any of the other ones available, please don't hesitate to get in touch.

Legal PA - Family/Divorce - up to £58k! 3 days in office Legal PA role within internationally recognised Family/Divorce law department dealing with high profile and HNWI! My client, a well established and multi specialist mid sized law firm based in the city are seeking a Legal PA to support a industry leading Family law Partner and team, working on incredibly interesting cases relating to high net worth families and high profile divorce cases! Salary: Up to £58k Hybrid: 3:2 Location: City of London Due to the nature of family law, no 2 days are ever the same! So if you enjoy the speed of Litigation based work and are keen to get into a leading family law department then this truly is the job for you! The firm promote agile working and you will be asked to work from home for 2 days per week! The duties include: Diary management for the Partner Arranging internal/external meetings Client contact/Liasion Producing incredibly sensitive legal documents Organising travel bookings Organising events Dealing with new client queries File opening/closing Billing What do you need? At least 5 years Legal Secretary / PA experience!

Legal PA - Crypto / Tech - £55k + 3 days in office! US law firm in the heart of the City are seeking a Legal PA to support a very relaxed, laid back Tech / Crypto Partner! 💸 Up to £55k 🕔 9:30am - 5:30pm 🏡 Hybrid 3:2 The firm are looking for candidates with at least 3 years Legal PA experience gained at Partner level, ideally from a Corporate/Commercial background. Duties include: 🔹 Diary/inbox management 🔹 BD administration 🔹 Billing preparation 🔹 Opening files/conflict checks 🔹 Amending/producing documents 🔹 International travel arrangement. Benefits include: Excellent discretionary bonus 25 days holiday + bank holidays Enhanced maternity package, Dental/Health insurance Subsidised gym membership Please apply immediately!

Part-time Family law Legal PA needed for high-profile Partner! Salary - £45,300 (FTE) or £27,180 Days/Hours - 3 days per week, Tuesday to Thursday (or can be spread over 4 days half days and one full day) Location - St Paul's Hybrid - 60/40 Benefits - Comprehensive! Working for a highly successful, long-established UK Law firm, a part-time opportunity has arisen for an experienced Family law Legal Secretary/PA to join their renowned Family department. You will provide secretarial and administrative support to two very well-respected fee earners who cover the full range of family issues, advising on complex, high-value and high-profile family matters. Between them, they have represented a number of public figures including pop stars, actors and actresses, members of parliament, sportspeople, TV personalities and entrepreneurs! For an idea of the duties, please see below: Managing fee earners' diaries on a daily basis, including organising and scheduling meetings, appointments, arranging lunches etc. Typing of correspondence as required. Responsible for ensuring that client files are maintained and up to date at all times, including the opening and closing of client matters, and filing of relevant documentation. Obtaining billing guides and preparing draft bills (with fee earner input). Responsible for the creation and maintenance of new clients' records. Managing queries from clients and others to assist the fee earners. Producing Court bundles. Organising file reviews for the department and working with Risk & Compliance to ensure deadlines are met. Supporting the wider team by assisting in any overflow of outstanding secretarial work. Family/Matrimonial law experience is essential for this role, in particular knowledge of HMCTS and the court portal. For more information on this great opportunity, please get in touch!

Legal PA - Corporate - £48k! Legal Secretary to support Partners in the Corporate department of leading law firm in Central London! Salary up to £48,000+ Excellent Agile working Location: Central London As this firm boasts one of the best support networks of any law firm in London, you will be freed up to provide close PA support to your allocation of Fee Earners. The role will consist of the organisational aspects of a Legal Secretary / PA role including: Diary management Arranging meetings/travel Month end billing Amending legal documents Task delegation This huge, international law firm located in central London promote agile working, so you will work from home more than you will be in the office! So, if you have at least 3-5 years experience of supporting your own allocation of Fee Earners, ideally within a commercial area of law then please apply immediately! For info on any other roles that are on at JM Legal, please contact Adam Cook

REAL ESTATE EA - GLOBAL LAW FIRM - UP TO £50k - 12 MONTH FTC My Client, a top 10 Global Law firm, who boast over 200-year history of providing cutting edge Legal advice to some of the most respected household names across the world seek an Executive Assistant to support Board Level Partners. Having over 25 Global offices and over 2,500 employees, it's no wonder they continuously win awards across all of their 10 core areas of Law. The role itself supports Senior Partners who require support with projects, business development, diary and email management and travel to name a few! This would suit a Senior Legal PA looking to transfer their skills to a new and challenging role. Liverpool Street 12 Month FTC Supporting Level Partners Paying up to £50k Hybrid working - working 2 days from home 9:30am - 5:30pm Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme plus many more Snapshot of Duties: Proactively manage diaries, including organising appointments, conferences and meetings etc. Assist with projects, managing the administrative process. Handling sensitive and confidential information. Coordinating the business development. Coordinate travel arrangements. Diarise, manage and coordinate events, reservations, seminars etc. Coordinate and produce accurate documents, reports and presentations. Respond to communications and draft correspondence as appropriate. Candidates must have at least 5 years' experience of working within a Law firm, supporting Senior Partners.

Corporate - Global Law Firm - Up to £55,000 + Hybrid Working My Client, a global Law firm who are consistently ranked among the top Law firms in the world seek an ambitious Legal Secretary to join their dynamic team within their London office. The firm are dedicated to developing their staff members and recognise that this is key to their success and continued ability to deliver the highest quality service. They operate a one firm culture, creating a spirit of teamwork across all 28 offices, worldwide. Liverpool Street Location Paying up to £55,000 Hybrid working policy - 4 days in the office, 1 from home Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few. Duties Include Provide secretarial support to Lawyers Assisting with Business Development activities - amending pitches, proposals and assisting the BD team Diary management - managing incoming invites and arranging meetings Email management - managing emails, acting as a gatekeeper Arranging travel - booking both business and personal travel, including itineraries, VISA's and any other requirements needed Attending regular 1:1 meetings for updates Monthly billing - Managing all WIP and invoicing requests, providing fee updates and entering time Candidate Requirements Previous Legal Secretarial experience Previous experience of working within a Law firm environment and maintaining working relationships with all levels of Fee Earners. Ability to support Partner level Lawyers. Ability to identify potential problems and provide solutions. High level of professionalism, having the ability to maintain a professional demeanour in all situations. Please only apply if you have previous Legal Secretarial experience, gained within a Law firm.

Legal Document Production Specialist - US Law firm. Hours 10.00am - 6.00pm / Salary £55,000 ! Are you someone who thrives in an office environment, separating work from home life? If so, this opportunity might be perfect for you! Duties: Create and edit Word documents from draft, handwritten material, digital dictation and PDF. Create and edit graphic presentations and Excel spreadsheets. Perform document conversions to relevant house style. Create and manipulate PDFs. Undertake analysis of "broken/problem" documents including the ability to troubleshoot numbering and layout issues. Provide both telephone and screen sharing support for end users on software such as Word and Excel. Download and upload documents to and from electronic media. Proofread completed work for accuracy of copy, format, grammar, punctuation and syntax. A minimum of two years' experience performing document processing in a legal environment is required. This role is 5 days in the office, however the firm will try to offer one day a week working from home but due to the work load and requirements, this may not always be possible.

Our client, a global leader in the industry, is seeking a talented Corporate Legal Secretary/PA to join their esteemed team. Salary - £49,500 Hybrid - 3 days in the office, 2 from home Location - Liverpool Street Benefits - Comprehensive list including on-site GP, health and life insurance, subsidised canteen and gym membership! The firm are considered one of the elite and are known for its commitment to excellence and innovation. With a legacy spanning over 20 years, they have earned a reputation as a trusted advisor to multinational corporations, emerging businesses and financial institutions. Their dedication to client service and legal prowess sets them apart and they are proud to foster a diverse and inclusive workplace that values collaboration, growth and professional development. As a Legal Secretary/PA, you will play a pivotal role in supporting their busy Corporate Partners and contributing to the continued success of the team. Some of the duties include: Provide comprehensive administrative support, primarily diary management, document preparation and travel arranging Assist in the preparation and filing of legal documents, such as contracts, agreements and other corporate materials Coordinate meetings, conference calls and managing schedules to ensure efficiency Maintain organised electronic and physical filing systems Communicate effectively with clients, colleagues and external contacts reflecting the firms professional standards Conduct legal research and gather information to assist attorneys Demonstrate a high level of discretion and confidentiality in handling sensitive information. Hopefully that's more than enough to entice you but if interested or you'd like any further details, please drop me a line!

Legal PA - Banking/Finance - Paying up to £55,000 My Client, an American Law firm, based in the heart of the City seek a Legal PA to support Partners and Fee Earners within their Banking/Finance department. They currently have over 20 offices across the globe and includes acting for 'Fortune 100' and top 10 Global Asset Management Firms. The purpose of this role is to support your own allocation of Partners whilst supporting the Hub as and when you have capacity which in turn provides support to Associates. Based in one of London's most sought after locations Paying up to £55,000 Hybrid working policy - 4/1 Benefits includes wellbeing programmes, discretionary bonus, annual salary review, private medical Insurance, medical advisory service, increased pension plan, gym membership discount, generous leave policies and flexible working to name a few Duties include Managing Outlook calendars Arranging extensive travel Manage workflow and coordinate projects Managing emails and acting as a gatekeeper Liaising with Clients and responding to queries, if necessary Handle confidential information and prepare paperwork for meetings Creating and amending Legal documentation, including correspondence Candidate requirements Previous Legal Secretarial experience, gained within a Law firm Previous experience of supporting Partner level High attention to detail Demonstrates initiative and strong Client focus PLEASE ONLY APPLY IF YOU MEET ALL OF THE ABOVE REQUIREMENTS

Legal PA - Corporate/Tax - Paying up to £47k + 2 days WFH My Client, a Global Law firm, who boast over 70 offices across the world and have at least 13,000 employees, seek a Legal PA to support their award-winning Corporate/Tax department. The role is supporting Partners, who require particular support with extensive travel arrangements, diary and email management and Business Development. Based in Liverpool Street Hybrid working is 3 days in the office and 2 from home Paying up to £47,000 Duties Managing Fee Earner's diaries Manage fee earners' and own inbox, ensuring that the Client/mater related emails are dealt with promptly Arranging global travel Anticipates the needs of both internal and external Clients, responds to expectations and adds value by ensuring the Client experiences the highest quality of service Document processing; creating and amending Legal documents and correspondence, proof reading Liaising with Clients and knowing when to action urgent matters; following up on matters Candidates must have at least 2 years experience of working within a Law firm, supporting their own allocation - or in a Hub setting.