Legal PA - Corporate Law (LIVERPOOL STREET)
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Location
City of London
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Sector:
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Job type:
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Salary:
Up to £47500 per annum
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Contact:
Lee Laming
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Contact email:
lee@jmlegal.co.uk
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Job ref:
LL/FION_1710432804
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Published:
about 2 months ago
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Expiry date:
2024-04-13
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Consultant:
ConsultantDrop
Legal Secretary (Corporate law) supporting 2 Partners & Team - incredibly friendly law firm near Liverpool Street Station !
Technical:
* Making diary appointments, arranging meetings (including booking rooms, confirming dates and locations, distributing agendas and preparing material where required) and diary management;
* Organising travel arrangements and preparing itineraries where necessary;
* Preparing material (often using PowerPoint) for presentations;
* Quick and accurate preparation of bills ensuring they are sent out as quickly as possible, following up with Accounts or other departments as required;
* Typing and amending correspondence and documents, which are often lengthy, and undertaking amendments as necessary.
* Accurate proofreading of documents, paying particular attention to headers/footers;
* Assisting with timesheet posting if required;
* Use and update InterAction;
* Prepare New Matter memos, ensuring accuracy and correct spelling of companies/individuals/checking with fee earners where necessary;
* Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role);
* Photocopying, filing and other general administrative duties.
Personal Management
* Filing of paper documents, electronic filing and keeping administrative files up to date;
* Follows firm's archiving process as set by Records Management;
* Closing files promptly, transferring files over when a fee earner leaves, etc.
* Arranging courier deliveries;
* Ensures distribution lists are kept up to date, amending as necessary after new conflicts checks.
Client Focus
* Assisting with client queries in a professional and timely manner;
* Assist internal clients (all groups within the business) with queries and respond in a timely manner;
* Assisting with business development initiatives, i.e. organising client lunches, etc.
Communication
* Liaising with clients and telephone callers when fee-earners are out of the office. Taking down accurate messages and dealing with queries or assisting callers wherever possible;
* Assist and take ownership for internal/external queries in a polite and professional manner using the most appropriate medium, seek out information and resolve queries;
* Maintains confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.
Teamwork
* Assisting with general office duties and providing back up support for other secretaries and/or fee-earners as required to ensure the smooth running of the business.
Results Driven
* Managing Partners' e-mails as required and dealing with e-mail queries when appropriate;
* Assists/supports Partners with internal processes, i.e. organises work to Evening group, picks up IS issues and resolves accordingly;
* Checks new matter memos for accuracy, checks for clearance and keeps fee earners abreast with any issues or reminders. Co-ordinates a file where this may be cross-group.
Previous Corporate Legal Secretarial experience is required together with good GCSE's and or A Levels, 60 wpm + and a solid knowledge of Microsoft Office.